Privacy policy
Poddar Chhatra Niwas Alumni Association ("PCNAA", "we", "our", or "us") operates the Member Directory Portal at members.pcnalumni.com. This policy explains what personal information we collect, how we use it, and how we protect it. By registering and using the portal, you agree to the practices described below.
1. Information we collect
When you register or use the portal, we may collect:
- Name, email address, and contact details you provide on registration
- Hostel residency details such as room number and years of stay
- Professional information including job title, employer, and city of residence
- Profile photo or other content you choose to upload
- Messages and posts you share within the platform
- Log data such as IP address, browser type, and pages visited
2. How we use your information
We use the information we collect to:
- Maintain and display your profile in the alumni directory
- Allow other registered members to search for and connect with you
- Send you updates about PCNAA events, newsletters, and announcements
- Facilitate discussions, webinars, and community initiatives
- Improve the portal and diagnose technical issues
- Comply with legal obligations
3. Who can see your information
Your profile is visible only to registered and verified PCN alumni members who are logged into the portal. We do not make your personal information publicly accessible on the open web. We do not sell, rent, or trade your personal data to third parties.
4. Data sharing
We may share your information with:
- Trusted service providers who help us operate the portal (hosting, email delivery), under strict confidentiality agreements
- PCNAA office-bearers and committee members for association administration
- Law enforcement or regulatory authorities when required by applicable law
5. Cookies and tracking
The portal uses cookies and similar technologies to keep you logged in and to understand how members use the site. You can disable cookies in your browser settings, though some features of the portal may not function correctly without them.
6. Data security
We take reasonable technical and organisational measures to protect your personal information against unauthorised access, disclosure, or loss. However, no internet-based system is completely secure, and we cannot guarantee absolute security.
7. Your rights
You may at any time:
- Review and update your profile information by logging into your account
- Request the deletion of your account and associated data
- Opt out of promotional emails by using the unsubscribe link in any communication
- Contact us with questions or concerns about your data
8. Retention
We retain your personal information for as long as your account is active or as needed to provide you with services. If you request deletion, we will remove your data within a reasonable time, except where retention is required by law.
9. Children's privacy
The portal is intended for alumni who are adults. We do not knowingly collect personal information from anyone under 18 years of age.
10. Changes to this policy
We may update this policy from time to time. When we do, we will revise the "Last updated" date at the top. Continued use of the portal after changes are posted constitutes your acceptance of the revised policy.
11. Contact us
For any questions or requests related to this privacy policy, please reach out to us: